Before the event:

Event Vendors are chosen to offer a wide variety of wares to event members. The Marketplace Liaison will contact you and let you know your status prior to the event, in ample time to make preparations and pay fees.

Space in the Marketplace or on the waiting list will only be assigned on receipt of full payment, completed registration and the waiver form. Deposits or partial payments will not be accepted. Please be sure to check our “Dates To Remember” for deadlines.

Memberships are not included in the cost of the space but are offered at a discount to the primary Vendor and up to three additional staff members. Each staff person must have individual memberships with their name on it. “Staff” or similar name styles do not qualify. Vendor badges may not be transferred during the convention weekend.

Cancellation:

Please contact the Marketplace Liaison as soon as possible if you need to cancel. Refunds, when appropriate, will be paid as soon as possible. Cancellations made close to the event may be refunded after the convention, if the space can be re-sold.

Any space that is not claimed by 8 pm on setup day will be resold. No refunds will be issued for a “No-Call/No-Show”. Exceptions may be in case of emergencies, at the discretion of the SageFen Maker Fest Marketplace Liaison or SageFen Officers. If you are likely to be late, please contact the Marketplace Liaison ahead of time to discuss potential alternatives to your setup time.

During the event:

Only members and guests of the event are allowed into the Marketplace.

Buyers of bladed products MUST be over the age of 18 or accompanied by a custodial guardian who MUST conduct the transaction. Please check ID on sales. Selling bladed products to minors without custodial guardian approval will result in a removal from the Marketplace without refund.

While artwork created utilizing digital tools is welcome, fully AI generated images are not considered “original work” and may not be sold in the SageFen Maker Fest Art Show or Marketplace. Please be sure that all artwork for sale, including book covers, are original works and any potential copyright concerns have been addressed.

When the room closes for the evening – you close as well. Once the Marketplace is closed, re-entry is only by permission of the Marketplace Liaison or SageFen Officers, and with a staff escort. Re-entry is only permitted in emergencies. Please be sure you collect everything that you need before the room is locked for the evening.

SageFen Maker Fest will provide staff to watch the Marketplace when it is closed.

Setup:

Vendors’ spaces and layout are designed with the goal of making your business as successful as possible. Please don’t rearrange your space or exchange spaces with other dealers without getting prior permission from the Marketplace Liaison.

Please keep your displays and merchandise inside your space. Please do not burn incense or display open perfume containers. Keep music and video reasonably discrete. If someone wants to hear a sample more loudly, please provide earphones.

It is suggested that if you have equipment of your own (such as power supplies, cords, and lights) to please bring it and make sure that it is labeled. SageFen Maker Fest will make every effort to help you and your business have a successful stay, but equipment tends to be in high demand at events.