SageFen Maker Fest Rules and Policies
Code of Conduct
Adopted: September 6, 2020
rev. 11/24
Introduction
Manners & Etiquette
Prohibited Behaviors
Safety & Legal
Safe Space
Consent
Introduction
- SageFen Maker Fest welcomes all people, regardless of sex, gender identity/expression, sexual orientation, nationality, race, ethnicity, religion, class, age, disability, physical appearance, body type or size and is committed to providing the type of environment that reflects this. SageFen Maker Fest does not tolerate discrimination or harassment in any form towards any SageFen Maker Fest participants.
- SageFen Maker Fest is committed to providing a safe and inclusive event experience that is positive and harassment free for all. The following Code of Conduct has been established to ensure this.
- The policies below apply to ALL INDIVIDUALS who attend the event, regardless of role or responsibility; be they guest, member, dealer, instructor, professional/author/artist, press, Watch, volunteer, demonstrator or MakerFest staff. The policies also apply to all participant interactions with hotel staff and guests of the hotel.
- The following policies are in effect at all SageFen Maker Fest activities. This includes events, planning meetings, and SageFen Maker Fest sponsored meetups or fundraisers, anyone representing SageFen Maker Fest at other events , and in our online communities. Rules should be adhered to at all times during the event and while on event premises.
- Your attendance at SageFen Maker Fest and any other related event implies that you have read and agree to the Code Of Conduct and event policies.
Manners & Etiquette
- SageFen members are expected to treat ALL attendees and staff with respect. This includes respecting the personal boundaries and needs of others.
- Good manners and courteous behavior are expected of ALL. This includes keeping control of tone of voice, body language, and behavior.
- Be respectful of others. If someone asks you to leave them alone, do so. Keep your hands to yourself.
- Permission must be obtained PRIOR to pictures and/or video being taken of any other person. Attendees are expected to respect the wishes of any person who does not want to be photographed or filmed.
- Cosplay is not consent. People commonly wear costumes at these types of events. Please be respectful by not touching them or their costume without a clear invitation. Silence is not permission.
- All events are family-friendly. Any public displays of affections should be restrained. Excessive and sexually overt displays are prohibited in public forums and spaces.
Prohibited Behaviors
- Loitering in locations that block fire exits or the flow of traffic.
- Engaging in disruptive and unsafe behavior that disturbs the public or staff (including real or play fighting).
- Physical or verbal harassment of anyone.
- Any act which could result in substantial risk or harm to people or property.
- Sexual misconduct, such as lewd conduct, indecent exposure, offensive touching, or sexual harassment.
- Possession of any item defined as a weapon under our Weapons Policy.
- Consumption of alcohol, drugs, smoking, e-cigarettes, or other intoxicants that are not in compliance with local laws. Anyone visibly impaired or acting inappropriately will be asked to remove themselves from public view.
- The selling or soliciting of items or services outside of the dealer space and/or without a permit.
- Distribution of flyers or literature without prior authorization from SageFen Maker Fest.
Safety & Legal
- Dangerous, illegal, or destructive behavior will not be tolerated at the event. Report any incidents to event or hotel staff immediately. Any members found to have participated in the aforementioned behaviors anywhere in or around the event space will be subject to consequences as outlined in the Consequences section of this document.
- SageFen Maker Fest will work with the hotel to keep records of actions taken by hotel security and will revoke event memberships from individuals who have been removed from the event site by site security.
Safe Space
- All SageFen events should be considered a safe space for everyone on-site, including but not limited to SageFen staff, members, volunteers, hotel staff and non-event guests, and members of the public passing through.
- Safe space in this context is creating a space that allows our members to freely express themselves and their interests without fear of being targeted for their love or passion for the subject material. It is considered an inclusive space for all people. Harassment in any form will not be tolerated.
Consent
We believe in creating an environment that is pro-consent. This means a space where people feel comfortable asking about others’ boundaries and being able to express their own. Consent refers to more than sexual situations. It also includes other topics like, personal space, physical boundaries, desire to interact or not interact, and obtaining permission PRIOR to photographing another person.
Dress Code
Adopted: January 9, 2021
rev. 11/24
Badges
Dress Code
Costumes
Prohibited Items
Badges
- All SageFen Maker Fest attendees must purchase a SageFen Maker Fest event badge and wear it at all times when attending the Maker Fest or using event spaces.
- Anyone wishing to buy a SageFen Maker Fest membership must present a valid, government-issued photo ID (or student ID, etc).
- Your badge is your proof of SageFen Maker Fest membership and your permit into the Maker Fest, it must be worn visibly at all times while at the event.
- Anyone found without a badge inside any event space will be required to leave and retrieve their badge before re-entering.
- If an attendee loses their badge,and there is no record of them in our database, they will be required to pay for a new membership. Any lost and/or found badges should be turned in at Registration or to SageFen staff immediately.
- Forging, duplicating, or sharing SageFen Maker Fest badges is prohibited. In order to ensure this, we require that all members provide a government issued ID in addition to any listed badge name when they register. Anyone found to be sharing a badge will be removed from the event and the membership associated with that badge will be revoked without refund.
Dress Code
- The Dress Code policy is gender neutral.
- Image of person with chest, bottom, and bottom of feet covered. Image to demonstrate coverage referenced in dress code.
- No nudity. This is a family-friendly event. In keeping with Hotel Policy. Clothing that exposes private body areas including nipples, groin, and buttocks is not allowed. This applies to everyone with no exceptions.The hotel staff may, at their discretion, choose to remove members for failing to be properly attired. The hotel’s decision in these matters will be final.
- Due to public health and safety requirements, all members and attendees are required to wear appropriate footwear while in the event spaces.. Footwear must cover the bottom of the feet. Unsafe or hazardous footwear may not be worn while in event spaces.
- Anyone deemed to be in violation of this Dress Code will be given the opportunity to alter or change their attire in order to be in compliance.
Costumes
- Costumes should not be made with any messy substances, as these can damage hotel property or injure other event attendees. This includes anything wet, oily, or dusty such as wet paint, powder, unfixed sparkle, poorly set or sticky embellishments and sharp, pointy, or rough finishes that may become snagged.
- If your costume includes makeup, hair dye, or spray-ons, be considerate of the event space and keep hotel rooms and bathrooms neat. Clean up after yourself.
- Adhere to hotel policies regarding damage to items, such as towels that may be permanently stained by makeup removal.
- Be sensitive to others with your costume choices. As an example, do not come to the event with skin paint or makeup that can be perceived as mimicking an ethnicity or culture that is not your own.
- When sitting in a workshop, demonstration, or performance room, remove any large hats, headgear, or other items that might obstruct another’s view. (or sit in an unobtrusive spot)
- Costumes featuring stilts must be approved at the Information Desk.
- At certain times, due to crowds and safety issues, people in oversized costumes may be asked to stand or sit elsewhere.
Prohibited Items
- Bags are not allowed in the Art Show. Bag drop-off points will be available at the Art Show entry
- No pets, excluding service animals, in the Art Show only.
- Fire-related items are prohibited except within previously approved official events.
- Explosives or exploding items
- Open flames or heating elements
- Potentially dangerous props as outlined the Weapons Policy
- Props large, wide, or long enough to inhibit traffic in event spaces
- Costumes, props, signage, or items of clothing containing vulgarity, obscenity, sexual themes, profanity, explicit or graphic language or imagery, slurs, insults, threats, or solicitations.
- SageFen Inc. may limit any other offensive, disruptive, or unsafe costumes, props, signs, or clothing at our sole discretion.
- Any violation of this policy may result in a variety of consequences, as outlined in our Consequences Sections at SageFen Inc.’s discretion.
Props & Weapons
Adopted: March 19, 2022
rev. 11/24
Real Weapons
Prop Conduct
Weapons
Peacebonding & Safety
Real Weapons
- The only individuals permitted to bring real weapons onto the grounds of any SageFen Inc. event are active, licensed, on duty local law enforcement. This includes but is not limited to any individual, attendee, or volunteer who may have concealed carry permits or other state and federal licensure.
- No real weapons are to be brought to, worn at, or carried through the event at any time without prior approval of and arrangement with event staff.
- Be aware that using a weapon is dangerous and should only be done by actual professionals, and at SageFen events this is limited to presenters.
- Exotic weapons will be addressed on a case-by-case basis.
Prop Conduct
- Prop weapons and replica firearms may be found at SageFen Maker Fest, either as part of a costume, as part of dealer displays, or previously scheduled martial arts presentations. All attendees, presenters and staff are expected to follow safety precautions and rules associated with the handling of these items.
- Prop weapons must always stay holstered, slung, or sheathed, except while posing for photos. At no time is any prop weapon allowed to be pointed, aimed, swung, brandished, or waved around.
- With the exception of approved demonstrations, no mock fights using prop weapons are permitted in event spaces, including outdoor spaces and the parking lot.
- Drawing a mock weapon in any event space, including the parking lot, may result in immediate expulsion from the event.
- Attendees should be aware that SageFen staff and Police will assume all drawn weapons are functional and will act accordingly.
- Prop firearms must have a highly visible orange tip.
- If an attendee is unsure whether their weapon falls within outlined parameters for presentation/wear at the event, they should be directed to SageFen volunteer staff, or sent to the Information Desk for review by SageFen staff.
- Any prop weapons that cannot be distinguished from a real weapon by SageFen officials from a distance of 10 feet away are prohibited. SageFen Maker Fest volunteer staff will not be held liable for any errors made in evaluating weaponry.
Weapons
- Guns and Firearms that use live ammunition
- Active duty police and law enforcement are the only persons permitted to carry live firearms, regardless of licensure.
- Firearms that previously used live ammunition but have been altered for the purposes of costuming are also prohibited.
- Any weapon or prop that uses gunpowder or other material that may be deemed explosive is prohibited.
- Prop firearms that use prop ammunition
- Required to have a highly visible orange tip
- Should clearly present as a prop from a distance of 10 feet
- Toy guns should be clearly marked, disabled and/or nonfunctional
- Toy Guns can include but are not limited to such items as AirSoft, Nerf, pellet, water, etc.
- Prop ammunition includes but is not limited to nerf darts, pellets, or any other projectiles that are considered non-lethal.
- Prop weapons are intended for aesthetic, public display in association with costumes or vendor displays only. No actual use should be demonstrated at the event.
- Bow and Arrows
- All props designed to represent a stringed weapon must be unstrung, regardless of the manner in which they were constructed. ‘Unstrung’ means that no length of cord, string, rope, or other flexible material may be connected from one limb of the prop to another.
- Functional (real) arrows must have their tips removed and be bundled and zip-tied to a quiver.
- Bladed Weapons:
- All costume props made out of metal and designed to represent a blade (including but not limited to, swords, daggers, kunai, and scythes), regardless of thickness, with an edge a quarter of an inch in width or narrower and/or a sharply pointed tip must remain sheathed.
- Additionally, it must be possible for peace-bonding staff to securely zip-tie the prop into its sheath so that it may not be drawn. Ribbons, cloth, or tape wrapped around the blade do not qualify as sheaths.
- Costume swords must be secured to your costume in such a way that they can not be drawn.
- Any swords, knives, or other weapons purchased in the Dealer Room must be wrapped before leaving the room and taken immediately to your hotel room, car, or another safe place. It is the responsibility of the buyer to ensure that they have a secure location for the storage and keeping of any purchase of prop or real weaponry at SageFen Maker Fest.
Peacebonding & Safety
- Currently, SageFen Inc does not require or practice peace bonding at any event. Should multiple and repeated violations of the above weapons policy occur, SageFen Inc. reserves the right to readdress and enforce a peacebonding policy
- SageFen Inc. reserves the right to inspect and reject any prop and/or device at any time.
- If an attendee is found in violation of the weapons policy above, Watch volunteers will escort that person to a SageFen Staff member for review
- Vendors and/or Makers may sell or showcase some things that cannot be carried around the event spaces at all, like live steel swords. If you buy one of these (see prohibited items), you need to immediately take it off-site or to a secured location that the attendee is responsible for.
SageFen Maker Fest Harassment/Discrimination Definitions
Adopted: September 6, 2020
rev. 11/24
Harassment
Discrimination
How To Identify Harassment
Behaviors to Avoid
What To Do If You Experience Or Witness Harassment
Harassment
- Harassment is defined as behavior that focuses unwelcome and unwanted attention on an individual.
- Anything that intrudes on an individual’s feelings or perception of safety and ability to attend and be included in the event is considered harassment. This includes but is not limited to intentionally and persistently annoying, intimidating, being bothersome, raising alarm, creating an unpleasant or hostile situation, or threatening another person or group of people.
- Harassment violates reasonable expectations of standard social boundaries and may continue regardless of the efforts of the target.
- Harassment can include behavior, words, actions, and discrimination.
Discrimination
- Discrimination is defined as the unfair or prejudicial treatment of people and groups based on characteristics such as race, gender, age, or sexual orientation.
- For the purposes of SageFen Inc and their associated events, the definition has been expanded to include the following:
- Race/Ethnicity
- Citizenship/Nationality/National Origin
- Sex, Sexual Orientation, Sexuality
- Religion
- Physical Appearance, Body Type and Size
- Family/Relationship Status
- Gender Identity, Presentation, Expression or Pronoun Choice
- Age
- Medical Condition, Mental or Physical Impairment or Disability
- Personal Style/Dress/Aesthetic
How To Identify Harassment
- Any behavior that is found to be hostile, offensive or otherwise unwanted to an individual or party is considered harassment and should be reported to SageFen Inc. staff. This includes but is not limited to:
- Any overt displays of physical, sexual aggression or force, disregarding of the comfort of others,
- The display of sexual images or topics, iconography, costuming, or symbols with intent to discriminate, hate or pressure others,
- Bullying or intimidation of others, body shaming, bathroom policing, and heckling
Behaviors to Avoid
- Obtain permission prior to each interaction or physical contact
- This includes photography and videography
- “No” is a complete sentence, and a reasonable answer that does not require follow-up questions.
- If a person no longer wishes to speak to or interact, it is expected that the other individual must immediately cease the conversation and interaction with them and separate themselves.
- Giving or accepting a compliment is not an invitation to continue interacting
- Appropriate compliments are considered admiration of craftsmanship, design, concept and build of any work displayed
- Inappropriate comments are those that reflect on an individual’s personal characteristics
- We recommend you avoid negative comparisons. Let each person’s work stand for itself.
- Extreme behavior is not allowed and includes groping, looking up skirts/kilts, positioning yourself to look down shirts/up dresses, coercion, and hate speech (using words that purposely offend or insult). Any person found to be doing any of these while at a SageFen Inc event will be expelled from the event immediately. In these instances, membership shall be revoke and reinstatement of membership will be considered only on a case by case basis
- Cosplay is not Consent: people in costumes are not asking for unwanted attention.
What To Do If You Experience Or Witness Harassment
Harassment is an unfortunate possibility at any event. Many incidents are overlooked which can result in continued and expanding poor behavior. Observed and reported situations can be dealt with promptly, preventing possible future incidents.
Regardless of intent (i.e.”they didn’t mean it” or “it was a joke/accident”) if something occurs that causes discomfort or feelings of fear, it may be worth reporting.
If at any time during the event you experience or witness an incident of harassment, intimidation, discrimination, or prejudice, it should be reported to SageFen Inc personnel as soon as possible. This includes any violation of policy that is observed.
- De-Escalation
- Personal efforts at deescalation should be limited to avoid any safety concerns. Requesting the offender cease behavior should be followed by reports and turning over the incident to SageFen personnel.
- Regardless of the resolution of personal de-escalation attempts, SageFen personnel should still be informed.
- Any concerns about safety of persons or group should be addressed to SageFen Inc. immediately.
Reporting Violations & Consequences
Adopted: January 9, 2021
rev. 11/24
If it is an emergency, please call 911 immediately.
Reporting Violations
What happens after you report a Code of Conduct violation?
Fraudulent Reporting & Retaliation
Consequences
Important Contact Information
Reporting Violations
- A person who assaults or harasses another person is guilty of a crime under Washington State law. (https://app.leg.wa.gov/RCW/default.aspx?cite=9A.46)
- Any actions taken by SageFen Inc are not intended to prevent the injured individual or venue from pursuing whatever civil or criminal remedies they see fit.
- Any social media or other publicly posted content that includes stated intent to violate these policies and procedures, demean or harass individuals during the event, or any stated action that could cause distress for our venues, events, or attendees will be addressed as if they occurred at the event.
- Any issues or concerns regarding a member of the festival staff can be directed to the SageFen Maker Fest Chair directly. If your issue is with the Chair, contact secretary@SageFencon.org.
- After reporting a violation of the Anti-Harassment policy, information will need to be collected from all parties involved. This will be done with a focus on respect and care, but will be as thorough as possible at the same time. Some actions may have consequences outside of the control of SageFen Inc. Every effort will be made on the part of SageFen Inc. to keep all parties informed and up to date on any following actions. Some actions may be taken without disclosure to previously involved parties.
- SageFen Inc will keep a record of all incidents of misconduct.
- SageFen Maker Fest and event leadership reserve the right to investigate the circumstance of all accusations
- The determination of acceptable activity at the event is at SageFen Maker Fest’s sole discretion.
- SageFen Inc. and event leadership are the sole interpreters and arbiters of the Code of Conduct, policies and rules at and for all events. The decisions of the officers and board are final.
What happens after you report a Code of Conduct violation?
Should you choose to report misconduct to SageFen Maker Fest staff, you can expect a member of our ConCom to be called in as an unbiased third party to take the necessary actions to ensure that the situation is handled with the utmost care and concern to make sure they feel safe for the rest of SageFen Maker Fest.
When you approach us with an issue, we will find a location and person suitable for further discussion. If you would feel more comfortable talking to someone from a particular gender or background, we will do our best to arrange this for you. You are welcome to bring a support person at any point in the process.
Our staff member will go over the incident with you. They will not judge you and will help you with your options in relation to the situation.
If you wish to make a formal report, the SageFen Maker Fest staff member will take down details of what happened. They may ask you questions, for example, the time and place of the incident, and who else was around. Please provide them with as much information about the incident as possible, including badge name (if available) and description.
Whether you wish to make a specific report or not, we will discuss what you would like to happen next. What form this takes will depend on the nature of the incident.
We will take your wishes into account when considering the consequences. For incidents that were reported by multiple people or publicly witnessed, we may take actions not discussed with you. We will attempt to keep you informed of any decisions made.
The convention leadership will work to impartially evaluate all available information and apply consequences in as fair, appropriate, and efficient way as possible to ensure a safe and harassment-free environment for everyone.
We take all reports seriously, and handle them confidentially and with discretion.
Actions will only take place after consultation with the complainant. Any details we make in a formal report will only be discussed between the SageFen Maker Fest committees. Names and specific details will only be shared on a need-to-know basis.
The SageFen Maker Fest Board will maintain a record of misconduct reports.
SageFen Maker Fest and the convention leadership reserve the right to investigate the circumstances of all accusations and apply the list of consequences to individuals who we determine to be in violation of our Code of Conduct.
SageFen Maker Fest and the Convention leadership are the sole interpreters and arbiters of the Code of Conduct, policies, and rules for this convention. The decision of the event Chair is final.
Allowable activity at the convention is at SageFen Maker Fest’s sole discretion. If an authorized staff member asks you to stop doing something, remove an item, or leave an area, then it has the weight of SageFen Maker Fest’s Code of Conduct, even if it’s not printed in the Code of Conduct.
Fraudulent Reporting & Retaliation
- SageFen Inc. recognizes that some Code of Conduct violation reports may be false either due to misunderstandings or malice.
- In the case of misunderstanding, SageFen will strive to arbitrate an equitable resolution for all parties involved.
- Anyone determined to have maliciously brought a false Code of Conduct violation report will be subject to consequences as outlined in the Consequences section of this document
- Retaliation in form and for any reason is prohibited.
Consequences
- If an attendee and/or volunteer engage in inappropriate behavior, SageFen Maker Fest reserves the right to enforce consequences including but not limited to the following:
- Verbal warning(s)
- Temporary suspension/expulsion from the event for a specified period of time up to and including the remainder of the event.
- Revocation of one year of membership privileges with no refund.
- Permanent revocation of membership (lifetime)
- Reporting the violator to local law enforcement.
- Any other actions deemed appropriate by the Chairperson
- Any disagreement regarding the decision of SageFen Maker Fest Staff, may be appealed to the SageFen Maker Fest Chair. Those uncomfortable with appealing to the Chair may contact the current and acting Secretary.
- Hotel staff do not have general responsibility for any aspect of the event but can choose to respond to any disruptive action. If the Hotel staff decides to remove an individual from the property, SageFen Maker Fest will immediately revoke that individual’s membership.
Important Contact Information
- SageFen
- Chair: chair@sagefencon.org
- Secretary: secretary@sagefencon.org
- Treasurer: treasurer@sagefencon.org
- Watch Team: watch@sagefencon.org
- Emergencies: 911
- Pasco Police Department (non-emergency): (509) 628-0333
- The Support, Advocacy & Resource Center (SARC): (509) 374-5391
- Sexual Assault And Family Trauma (SafeT) Response Center: (509) 624-7273
- Benton Franklin Crisis Response Unit: (509) 783-0500
- RAD Cab: (509) 585-2944
Other Policies
Adopted: June 26, 2021
rev. 11/24
Photography and Videography
Art Show/Presentation Photography
Children
Animals
Food, Alcohol, & Smoking
Hotel/Convention Space
Other
Photography and Videography
- Please be aware that by attending SageFen Maker Fest you may end up in photos people take of the space, or in the backgrounds of other people’s photos.
- SageFen Inc. reserves the right to prohibit or cease filming or sound recording for any reason. Signs will be posted indicating any restrictions in specific areas.
- Visual recording, which includes both photography and videography, is generally permitted.See Code of Conduct for expectations regarding consent.
- Recording equipment must not obstruct other people’s views or Fire Lanes.
- While events may be held in public venues, Sagefen Inc event spaces are private.
- Flash photography is prohibited without prior approval from SageFen Inc.
- Photography in high traffic areas or condensed locations like hallways should be kept to the side so as not to obstruct the flow of traffic.
- Recording of minors requires the consent of their legal guardians.
- Please share your photos! You can share your photos on our social media channels or by emailing hotel@sagefencon.org!
Art Show/Presentation Photography
- Recording and photography in the Art Show is not allowed.
- Recording of performances and programs is not allowed. Exceptions may be made prior to the event by SageFen Inc.
Children
- All Minors
- Are the responsibility of the adults that they are attending with. SageFen Inc. cannot be held responsible for any unaccompanied minors.
- Must be registered with the event including emergency contact information for the guardian accompanying them.
- All minors must have a signed liability release form on file which is to be completed at time of entry.
- Badges for any minor must be picked up from Registration by a designated guardian.
- Any guardian must be a registered member of SageFen Maker Fest.
- We hold our minor attendees to the same standards of conduct as our adult members, and disruptive behavior will not be tolerated.
- If a minor proves unable to sit through a discussion panel or other event, their accompanying guardian will be asked to remove them.
- Should any minor be found to not have a guardian on site:
- Emergency Contact will be notified to come and collect the child
- Should emergency contact information not be available, local authorities will be contacted
- Children up to age 12:
- Are allowed entrance to the event at no charge.
- Must remain with their guardian at all times.
- A quiet space can be provided for breastfeeding upon request, however it is acceptable in any and all public spaces.
- Children ages 12-18:
- Are allowed entrance to the event with standard membership payment
- Able to wander the convention independently, provided a guardian is always on site.
Animals
- Any animals at a SageFen Inc. event must be under the constant control of their owner
- Animals MUST be well behaved and well mannered
- SageFen Inc will always defer to the event venue animal policy
- Regardless of venue, all ADA service animals are welcome.
- Non-service animals, their owners, and any other attendees are expected to respect the space and working nature of ADA service animals.
- All animals are expected to be house trained and held to those standards during events.
- Any animal waste clean-up is the responsibility of the owner.
Food, Alcohol, & Smoking
- Food
- Attendees are responsible for providing their own food at events.
- Venue policy will have to be taken into account when considering food source options
- SageFen Inc will work with venues regarding making drinking water available to attendees and volunteers.Please note that not all venues will be able to accommodate this.
- Alcohol
- SageFen Inc will support the venue policy regarding alcohol in public event spaces.
- Any minors found in possession of alcohol or any adults found to be providing alcohol to minors will have their memberships revoked and be removed from the event..
- SageFen Inc requires that those who choose to drink during the SageFen Maker Fest weekend and at other SageFen Inc sponsored events abide by state law and the SageFen Inc Code of Conduct.
- Smoking
- Vaping or e-cigarettes, whether cannabis or tobacco are considered smoking for purposes of this policy.
- SageFen Inc events are non-smoking events and members must abide by the terms and conditions set out by the venue, and any other legally governed restrictions.
- Smoking of all kinds is prohibited except in predetermined designated smoking areas.
Hotel/Convention Space
- Property
- Attendees and Volunteers are responsible for any damage caused to property of SageFen Inc, the venue or event attendees.
- Don’t touch anything that doesn’t belong to you.
- Any equipment used for event purposes is the property of either SageFen Inc, the presenters, or the venue. Permission must be obtained from the Logistics Department Head or Hotel Liaison prior to alterations.
- No liability can be accepted on the part of SageFen Inc or the venue for loss or damage of items or personal effects brought into the event location.
- Hotel/Venue
- Attendees are expected to obey local, state, and federal laws as well as hotel/venue policies.
- No sleeping in the lobby, hallways, or stairwells is permitted.
- SageFen Maker Fest does not recognize or endorse room parties
- SageFen Maker Fest does not allow advertising of room parties in any official capacity. This includes flyers or email correspondence via any official SageFen Maker Fest channels.
- Programming
- Scheduling for events and Guest promoters is completed well in advance of the event occurrence. While every effort is made to follow the plan as it is, changes will inevitably occur.
Other
- Signs & Handouts
- Posting signs and handing out flyers/pamphlets are not permitted without prior authorization from the Hotel Liaison, Marketplace Liaison, or Programming Director.
- Lost & Found
- SageFen Inc. is not responsible for lost, stolen or damaged property during the course of SageFen Maker Fest.
- Found items should be turned into the hotel front desk.
- Merchandise and Sales
- No retail sales are allowed anywhere at SageFen Maker Fest unless vendor space has been purchased by or allocated to you. Retail sales are also limited to authorized and preapproved locations.
- There is no solicitation of tips, fees, or donations, unless prior arrangement has been made with the SageFen Marketplace Liaison
- All merchandise must be paid for.
- Waiting to purchase should be done in an orderly fashion and not crowding the vendor’s table
- Refunds
- Refunds will be considered on a case by case basis only